Products and Services
CUSTOM RECORDS MANAGEMENT SOFTWARE & SOLUTIONS
Our Commitment To You and Our Software
We strive to offer the most technologically advanced and state-of-the-art solutions so that you have the best experience and tools to succeed. Our applications comply with industry standards such as ODBC, TCP/IP, API’s, and common Web standards. This adherence to industry standards improves data access across key applications (i.e. Land Records, GIS, Tax Appraisal).
TrakRecord®
TrakRecord ® is our flagship program that automates the most critical functions of the Recorder’s Office with a flexible workflow designed to speed up the day to day processes. Below are just a few of the features TrakRecord ® offers:
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Cloud Computing or Premise based
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Web Interface
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E-Filing capability
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Single log-on for all applications
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Automates receipt, scanning, indexing and quality checking documents
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Centralized document repository
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Integrated Cash Management
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Satellite Office capabilities
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Easy user interface customization
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Sophisticated and intuitive search capabilities
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Solution to the “Race to the Counter”
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Improved reporting and analysis
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Scanning of documents can be done at anytime
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Integrates legacy database, paper and microfilm/fiche
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Full System Auditing
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Built-In Rejection Feature
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Optional Hyland OnBase Content Management Integration
Our on-site installation, start-up, training, and project management services help ensure that your implementation of the TrakRecord® system goes smoothly and helps you to quickly achieve success.
AlertMe®
AlertMe ® is our second flagship program that monitors property documents for changes and fraud. This type of fraud can go undetected and cause an array of issues, including the unlawful transfer of property ownership. This fraudulent activity can make it appear as if that person owns your home or property, and you may have no idea that it happened. Below are just a few of the features AlertMe ® offers:
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Fraud Prevention
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Web Interface
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Easily added and integrated with TrakRecord / PAX
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Email and text support
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Automates alerts when checking documents
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Easy to self-manage
OnBase by Hyland
OnBase is a single enterprise information platform for managing content, processes and cases. OnBase has transformed thousands of organizations worldwide by empowering them to become more agile, efficient and effective.
As a Hyland Partner, we specialize in OnBase for Government which drives solutions for the entire enterprise including finance and administrative functions, plan review, public works, human services, public safety and courts.
Engineering Department
- We imported and indexed over 100,000 historic drawings and project documents. We also set up a day forward scanning and index process for any paper drawings received as well as an import process for all electronic drawings.
- We also devised a folder structure to help organize all project documents. With our platform, you’ll save time when you need it most. It’s the fastest way to meet your customers’ needs.
Treasury Department
- We automated the paper submission of Pay-In reports to the Treasurer’s department. This project resulted in capturing city-wide departments’ Pay-In reports using the OnBase application.
- Additionally, we used the Application Enabler to enable the retrieval of these documents from the city’s current financial software.
City Council
- Customer Service was setup to use Workflow to eliminate paper and streamline their work when processing customer correspondence, such as water turn on and turn off requests.
- Accounting can utilize Advanced Capture for automated indexing of form letters that are regularly sent to utilities customers.
Our on-site installation, start-up, training, and project management services help ensure that your implementation of the TrakRecord® system goes smoothly and helps you to quickly achieve success.
Document Management
We provide document management solutions to receive, track, manage, store, retrieve and reduce paper. Let us digitize the process for you.
- Online Marriage License Kiosk
- Fictitious Business Name Registry Kiosk
- Notary Commission Processing
- Document Rejection
- Document Disposition Process
- Back Scan Indexing Work Queues
- Online Archive Record Searching
What manual and laborious tasks do you have in your office? Let us know and we would be happy to consult with you to find a solution that would best meet your needs.
We have partnered with some of the best companies in the business to help you achieve success.
Why You Should Consider Document Technology Solutions
Experience
Our staff is made up of specialists with over 20 years experience in Recording, Document Management, GIS, and Land Reclamation.
Partnerships
Full-Service
DTS is your single source for all of your document management needs. We provide solutions for Land Records, Vital Records, Document Management Software, Indexing, Redaction and Consulting Services
INDUSTRIES WE MANAGE AND AREAS OF EXPERTISE
TESTIMONIALS
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"DTS is on top of their game, I felt comfortable from the get-go and they delivered. When it comes to applications like these, details are very important and attention to every last detail is paramount."
Trumbull County Recorder
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"DTS has been the recording and document retrieval vendor for the New Castle County Delaware Recorder of Deeds office since 2001. Their proactive approach of striving for continuous improvement of their products has kept them on the cutting edge in the recording industry. DTS understands and recognizes the importance of impeccable customer service and consistently provides excellent customer satisfaction."
Recorder of Deeds
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"It’s rare that a software company makes you feel like they're part of your team, but DTS regularly check-ins with me and makes sure that their software is providing value for my business. In addition to the outstanding customer service, the software is extremely dependable so that I can focus on my business and let their product do the heavy lifting of my day-to-day services. I truly appreciate the productivity I'm able to achieve using their software."
Register of Deeds